Paul D. Cramm

What Is A Virtual Bookkeeping Company And How Can It Help?

How to Start a Virtual Bookkeeping Business

The Amount needed to rent a suitable office facility with enough space in the United States of America – $20,000. There could be significant liability issues, you need to take measures to ensure all client data is kept secure.

  • Many small business owners choose an LLC because it provides limited liability protection to you as the owner and it benefits from pass-through taxation.
  • I gained experience in forensic accounting, auditing, recruiting, and using technology to help streamline operations.
  • I would love to gain some experience under my belt before I venture out onto my own.
  • It is said that – if a building doesn’t have a strong foundation, it can’t survive for very long.
  • But they’re both…it’s always said that accounting and bookkeeping is the language of business.

The content of Part-Time Money® is for general information purposes only and does not constitute professional advice. Visitors to should not act upon the content or information without first seeking appropriate professional advice. Our mission is to help you improve your life by discovering and scaling a part-time hustle or small business idea. Philip Taylor, aka “PT”, is a CPA, blogger, podcaster, husband, and father of three.

Start By Getting A Certification In Bookkeeping

As your experience grows, you can charge even more for your services. According to Bookkeeper Launch, for example, their training can help you earn $60 an hour or more with online bookkeeping. Running a business as a sole proprietor versus an LLC is usually the easiest way to go.

  • Find the companies who match your desired projects and rates, and send them your information.
  • There are several important decisions that must be made before you can start servicing customers.
  • It would be helpful to check with a trusted insurance agent to get recommendations, and also with the state to see if any type of insurance is required for your bookkeeping business.
  • This step is important because it establishes your business as legitimate and may help to limit your personal liability if your company is ever sued.
  • Other benefits of G Suite and that low monthly fee are 30GB Cloud Storage, Shared Calendars, and access to G Suite’s document, spreadsheet, and similar office systems.

By following these seven steps, I know that you’ll be where you want to be in your virtual bookkeeping business. It can be simple to start your own bookkeeping business if you have the necessary professional bookkeeping experience as well as knowledge of accounting software. Startup costs are minimal and you do not need formal training or certification but you may face significant possible liability issues. One of the fastest ways to gain credibility with potential clients is to prove that you have the knowledge necessary to do bookkeeping, payroll, and perhaps tax returns. And bookkeeping jobs are in high demand because many small business owners don’t have the resources or time to employ an in-house bookkeeping team. So, that leaves several of such businesses to rely on virtual bookkeeping services for their day-to-day bookkeeping needs.

How Do I Know If A Bookkeeping Business Is For Me?

Building your knowledge and skills by working for an accounting or bookkeeping firm can prepare you to branch out on your own. This step is critical in learning how to start a virtual bookkeeping business. It’s especially useful to become proficient with accounting and bookkeeping basics such as double-entry accounting, general ledger preparation, and how to classify and record financial transactions. When hiring an in-house service, small business owners are limited to the bookkeepers and accountants available in the local area. If the business grows rapidly or suddenly has a short-term need for additional help, they might not be able to find the right person for the job. It could be there simply isn’t anyone in the area with the required skills, or perhaps the bookkeeper’s fees are just too high.

How to Start a Virtual Bookkeeping Business

I love their recurring tasks and I also love how I can delegate tasks. Now, they are mostly people that are signing up for my training courses. Yes, I know MacBooks cost a lot more than a regular Windows-based computer. But let me tell you that I am saving money on less frustration with IT issues and lost time.

You can use a CRM and project management tool in which you can set up your own workflow. You can also look into specific How to Start a Virtual Bookkeeping Business accounting practice management software, some of which integrate directly into software such as QuickBooks Online.

How To Start A Bookkeeping Business From Home

If you work 9-5 at a company, you’ll often notice that bookkeepers and accountants – they have the LEAST FLEXIBILITY in their daily duties. I chat about the guide in my article titled “How to start an freelance bookkeeping business”. Join the Institute of Professional Bookkeepers of Canada . Professional liability insurance, commercial general liability insurance, and cyber liability insurance will all help to protect a bookkeeping business. When attending a bookkeeping conference, be sure to walk around and chat to other conference goers.

And coming from a person who has trained over 8400 independent bookkeepers, this is good news for beginners. Over 8400 people have gone through the training, with the majority being inexperienced candidates. As you’ll notice, some of these tasks require you to be an expert in certain fields. Do you, therefore, need to be a certified bookkeeper? Among the reasons why companies prefer bookkeeping virtual assistants is for them to focus on other important things like marketing, new developments, and customer growth. The AIPB offers membership for one, two or three years.

How Does A Bookkeeping Business Make Money?

While the bookkeeper training will help you grasp the theory and the rules of doing bookkeeping, part of how to get started as a virtual bookkeeper is learning to use accounting software. This post contains a list of highly-rated bookkeeping courses at a variety of price points. Throughout the past decade, there has been a drastic shift in how bookkeepers and accountants not only perform their work, but add value to their clients. While big businesses hire a full-time accountant, small and medium-sized businesses look for freelance home accounting services.

When you’ve identified your ideal market, you can put together a services package that can be customized to specific needs. So Xero is a fast moving and cutting edge double-entry accounting program. It is a direct competitor of QuickBooks Products, but it has only ever been ALL online.

Get Started

Look for other partner organizations and pitch blog topics that will establish you as an expert. You can contact small business administrations to see if they need posts geared toward small business owners. Other resources include professional organizations and other financial service providers.

How to Start a Virtual Bookkeeping Business

You must protect their birth dates, Social Security numbers, addresses, and more when you’re doing their bookkeeping. Failure to do so won’t just lead to your business failing— you’ll have to pay hefty fines or even face jail time. Consequently, there’s a good deal of job security among virtual bookkeepers, and your salary can be quite high if you know what you’re doing. You’ll also want to make sure that you set up a business bank account to keep your business finances separate from your personal finances.

I am currently signed up with QBO Accountant and about halfway through the certification process. It doesn’t look like qbo has much so if you have any pointers on what questions I should be asking, I would love to hear about it. A nice one-two punch to help automate accounting and bookkeeping services is to use cloud software coupled with an expense management app. It’s important that you are thinking of your own business as a complete solution to your client. You are not just providing accounting and bookkeeping services, you are providing much more than that. Starting your own business full-time and implementing a new business structure isn’t easy, so don’t worry if your small business plan for starting an accounting firm isn’t perfect.

It might also help to differentiate support based on levels of access such as junior bookkeeper support vs. senior bookkeeper support. ‌‌For more online marketing tips, check out The Download, a free guide to digital marketing. When your online presence is consistent, start posting high-quality content and interacting with groups to showcase your credibility. Then, target your most successful segments with advertising that speaks to them and watch your clientele grow. ‌There’s a wide range of free and affordable online tools you can use to create a buzz around your business.

Shop around for the best options and also look at the software provider’s partners. They may help you to grow your business in the future. Commercial Property Insurance covers damages to business properties, such as buildings and equipment. Prepaid time blocks are a combination of hourly and flat rate pricing. This fee structure is simple to quote and gives you the benefit of working off of a retainer. However, it can be hard to estimate the number of hours needed so you may end up needing to refund some of the client’s money. You could focus on serving a niche such as real estate or you can generalize and offer a bit of everything, but be careful not to over-sell yourself.

Requirements vary by state and type of business structure. To help you save on your legal costs and ensure your paperwork is completed accurately, CorpNet’s filing experts can handle your business formation filings for you. When you run a fully virtual bookkeeping business, honestly, there’s not much need for a phone. But when you get bookkeeping clients, you may also need a phone service over and above this, I would recommend setting up a VoIP phone service, which is basically an internet phone service. ‌Since bookkeepers work with sensitive information, some business owners may be hesitant to hire someone operating virtually. As their bookkeeper, you have access to their account numbers, client information, and other data that could be used dishonestly. Using the following tools establishes you as credible and trustworthy and helps make small business owners more confident about virtual bookkeepers.

Compare Small Business Loans

You can re-brand our MYBOS cloud hosted web-based accounting system and provide to your customer with your own brand as a service. It’s called the 5 Minute Bookkeeping Community, where you can come and ask questions. It’s a safe and positive place for you to learn from others, to ask questions of me, and ask questions of the group. Here, you can learn from others who are just like you and who are either where you are or who are further ahead of you. It really is so important to learn what others are doing and what they have learned along their journey. Another question many people ask is if they need a website right away. In fact, I advise you to work on that later and focus on moving along on your bookkeeping journey.

Word-of-mouth is still the champion of all marketing tactics. Use your personal network, professional network, and—when you start to get them—client referrals to spread the word about your business in your local community and beyond. Like a business bank account, a business credit card allows you to differentiate between personal and professional spending. It also builds business credit and gives you additional financing to help with the initial growth of your business. Base your services on the intersection of your clients’ needs and your skillset. It’s okay to start with a smaller list of advertised services and add more as you see the need. Your market research, along with your knowledge of your skills, should help you determine your niche.

Share this Article

About the Author

This practice has been exclusively devoted to all levels of criminal defense from misdemeanor offenses in municipal court to felony matters in the Federal courts of Kansas and the Western District of Missouri. Paul D. Cramm is qualified to provide defense in Capital and Death Penalty cases.